Complaints Procedure
The Council of Management (Trustees) of the Fishermen’s Mission takes complaints very seriously and views them as an opportunity to learn and improve for the future, as well as a chance to put things right for the person or organisation that has made the complaint.
Our policy is:
- To ensure that there is a fair complaints procedure which is clear and easy to use for anyone wishing to make a complaint
- To make sure everyone at the Fishermen’s Mission knows what to do if a complaint is received
- To make sure all complaints are investigated fairly and in a timely way
- To make sure that complaints are, wherever possible, resolved and that relationships are repaired
- To gather information which helps us to improve what we do
Contact Details for Complaints:
Written complaints may be sent to the Fishermen’s Mission at Mather House, 4400 Parkway, Solent Business Park, Whiteley, PO15 7FJ or by e-mail to enquiries@fishermensmission.co.uk
Verbal complaints may be made by phone to 0800 6341020 or in person to any of the Fishermen’s Mission’s Head Office staff at Mather House, 4400 Parkway, Solent Business Park, Whiteley, Hampshire. PO15 7FJ
Resolving Complaints
Complaints should be acknowledged by the person handling the complaint within a week. Ideally, complainants should receive a definitive reply within four weeks. If this is not possible because, for example, an investigation has not been fully completed, a progress report should be sent indicating when a full reply will be given.
If the complainant feels that the problem has not been satisfactorily resolved, they can request that the complaint be reviewed at a higher level. At this stage, the complaint will be passed to the Chief Executive. (Where the Chief Executive has been actively involved in the initial process, the complaint will be passed on to the Chair of Trustees.) The request for Chief Executive level review should be acknowledged within a week of receiving it. Ideally, complainants should receive a definitive reply within four weeks. If this is not possible because, for example, an investigation has not been fully completed, a progress report should be sent indicating when a full reply will be given. Whether the complaint is upheld or not, the reply to the complainant should describe the action taken to investigate the complaint, the conclusions from the investigation, and any action taken due to the complaint. The decision at this stage is final unless the Chief Executive decides it is appropriate to seek external assistance with resolution.
Enquiries@fishermensmission.org.uk
If your complaint concerns:
Confidentiality
All complaint information will be handled sensitively, telling only those who need to know and following any relevant data protection requirements.
Monitoring and Learning from Complaints
Complaints are reviewed annually to identify trends that may indicate a need to take further action.
Download a copy of this policy
